When it comes to operating successful projects, there are a plethora of project management methodologies to adopt. Scrum and Kanban are examples of agile frameworks that enable teams to arrange themselves into organized units. However, as wonderful as they are, they are not universally adored. They have restrictions, and they don’t always enable development teams to perform at their best.

Scrumban is an intriguing notion that sits midway between Scrum and Kanban, two Agile project management approaches. It was originally designed to assist project teams in transitioning from Scrum to Kanban. Many teams, however, have learned that Scrumban allows them to combine the best of both environments.

We’ll go through what Scrumban is, how it differs from Scrum and Kanban, and how it may help you with your projects.

What is Scrumban, how it works ISHIR

Trends in Agile Software Development

When it comes to operating successful projects, having a solid structure to follow may assist decrease the obstacles that may arise. Of course, not entirely. However, approaches can assist you in staying as near to on schedule, on time, and on budget as possible. Consequently, the existing frameworks keep evolving, resulting in emerging trends. These are some of the latest trends in the agile software development community.


In agile methodology, automation is critical. DevOps automates repetitive, routine, and predictable tasks. It eliminates software developers’ and testers’ manual labor. More than 500 leaders from prominent companies have told Deloitte that disruptive outsourcing technologies, spearheaded by cloud and automation, are fundamentally altering conventional outsourcing.

Global Outsourcing

When opposed to traditional outsourcing methods, the agile approach operates differently. Agile emphasizes collaboration between providers and focuses on cooperation. According to Whitelane Research 2020, more outsourcing is expected in Europe over the next two years, with 74% of companies wishing to outsource at the same or higher rate. The financial services industry is anticipated to outsource the most, with 43 percent expecting to do so; next is the public sector with 39 percent.

Distributed Agile Teams

Agile project teams no longer have to work in the same time zone or the exact location because of fast technological advancements, globalization, increased outsourcing, and the availability of competent resources in numerous areas.

According to Condeco’s The Modern Workplace 2019: People, Places, and Technology research, remote working is a crucial trend in America, with 43 percent of US-based companies expecting more workers to telecommute.

Scaling Agile

Scaling frameworks like Scaled Agile Framework (SAFe) and Scrum of Scrums were created to enable firms to scale lean and agile practices and fulfill long-term planning advantages. According to the 13th State of Agile Survey (2019) results, the Scaled Agile Framework® (SAFe®) continues to gain popularity as the preferred scaling technique.

What is Scrumban?

Scrumban is a phrase that combines Kanban and Scrum concepts. So, the most straightforward approach to describe Scrumban is to summarize the two frameworks before discussing how they came together to form Scrumban.

How is Scrumban Different From Scrum and Kanban?

Scrumban is a kanban and scrum hybrid approach. Scumban, unlike Scrum, does not require frequent planning meetings (they are done on-demand instead of having daily standups), and teams are given greater autonomy because scrum masters are not part of the team structure. Iterations (sometimes known as sprints) are shorter. Iterations are generally restricted to one to two weeks rather than up to a month in certain circumstances.

You get a board that helps you better envision the task that requires completion, similar to the kanban method, but contrary to the kanban board, there exist additional columns at play to assist you to look at future work and planning.

Let’s take this scenario.

Assume you’re using Scrum to structure your team. You’ve laid out a month’s worth of work in a “sprint” for your team to do, with a critical figure checking in on you and keeping things on track. Typically, there is no space for adjustment once the task (or your techniques) has been allocated. However, you have your goals to meet. Therefore you’ll stick to them until the end of the road.

Scrumban utilizes that framework and incorporates Kanban’s flexibility.

​​Rather than adopt static methods and predefined tasks, your workload has space for varying (either in tasks or your technique) depending on what works best and the latest innovations in your team.

Thus, it’s Scrum, but with a twist. It’s also similar to Kanban, but it’s more structured and time-bound.

The Importance of Scrumban

Scrumban is an excellent approach to combine essential parts of Scrum and Kanban to obtain the best of both worlds.

Project administration made easy

Scrumban saves you time since you don’t have to go into strategy mode every few weeks. Instead, you only plan when Planning is essential, i.e., when the backlog has been completed. Instead of needing to set aside time to talk about the work you’re doing after each sprint, this allows you and your team the time required to emphasize completing the work.

More adaptability

It’s also a simple approach to learn because it doesn’t have the same level of complexity as Scrum (which is a primary reason Scrumban is a favorite recommendation to shift to Scrum). Once you combine that with the fact that it allows teams to become more self-sufficient (because there is no scrum master), you get a method that is self-directed, flexible, and well-suited to larger projects.

Increased Transparency

Scumban’s extended board offers teams and team leaders a clear picture of what work must be done throughout each iteration. Not only that, but the buckets preparing for future work give a glimpse into what could be coming soon. In addition, it offers team leaders a clear picture of how well the team is functioning together, whether there are any obstacles in the process or if additional team members are required.

Software Team Empowerment

Scrumban empowers teams by eliminating many managerial contacts. Instead of having work handed to them regularly, team members may choose whatever projects they wish to focus on, providing them more influence over the type of work they’re doing and, as a result, a higher level of satisfaction.

Improved Project Results

WIP restrictions allow your team to concentrate on the most critical tasks linked to the projects. Team members aren’t inclined to take on more work than they can manage or juggle many jobs at once since there isn’t a constantly updated backlog. And, even if they attempt, the number of duties available to them is limited. This allows you to keep multitasking to a minimum, resulting in better productivity.

How Does Scrumban Work?

Scumban, like most methods, assists you to define the workflow for any particular project. As a result, Scrumban teams can be more self-directed than teams using other agile methodologies. Still, the goal remains the same: to keep moving forward with work items and projects without overburdening your teams.


Scumban, like the scrum technique, divides cooperation into iterations. However, unlike Scrum, these iterations are shorter, usually lasting less than three weeks. During these iterations, no tasks are assigned, but team members can pick tasks from the Scrumban board’s list of things that need completion. These shorter iterations stimulate continual development and keep your team focused on the most important tasks at hand, rather than becoming mired down in the details.

(WIP)Limiting work-in-progress (WIP)

Work in progress is constrained throughout iterations, similar to Kanban. This allows you to work in concentrated bursts on activities vital to your project while simultaneously providing your team room to recuperate in between iterations because the backlog isn’t continually refilled as work is finished.

Adaptive planning

When it comes to planning, Scrumban employs an on-demand approach. With Scrum, you’ll probably wind up having regular meetings (like once a week) to plan out what the next sprint phase of spring would look like and assign new tasks. Scumban, on the other hand, only plans when the backlog has been cleared and new jobs are required.

Bucket planning

Planning is frequently done with Scrumban via a bucket technique, which clearly defines and plans the team’s future work. These buckets look at present work and tasks three months, six months, and 12 months away. This allows teams to plan initiatives and goals for the long term rather than only focus on the immediate task at hand. Typically, the 12-month bucket is used for ideas vaguely related to your company’s, product’s, or team’s broader ambitions.


The enlarged Scrumban board and WIP restrictions make it simpler to prioritize work that needs to be done. For example, work is often prioritized and assigned to the backlog or to-do list during iteration planning sessions. As a result, teams will know precisely what tasks must be accomplished and what sequence must be completed.

Scrumban board creation

Scrumban employs a task board similar to Kanban, but with the addition of future work and a backlog. The Scrumban board’s purpose is to show you and your team what has to be done, what project is in progress, and what’s already finished, as well as a preview of what’s coming up in the future. The boards are simple to make using your choice task management software and may be tailored to your team’s particular workflow.

Team roles assignment

In Scrumban, team roles aren’t as significant as in other techniques. There isn’t a designated scrum master, and product owners aren’t usually engaged. The teams tend to preserve their responsibilities before Scrumban’s implementation. However, this isn’t compulsory.

Cycle and Lead Time

Lead and cycle time are utilized as metrics in Scrumban. The metric was inspired by Kanban, and it quantifies how long it takes the team to finish each assignment. Lead time simply means the time it takes for a job to be added to the backlog, whereas cycle time is when a team member pulls the item into work-in-progress.

Comparing Scrumban, Scrum, and Kanban

Scrum provides benefits for large projects that must keep on top of needs and deliver regularly. According to the Scrum Alliance, the technique is especially effective for complicated tasks.

The Kanban approach is perhaps more suited for operational teams handling a continuous workstream than project teams.

Scrumban combines the advantages of timeboxing tasks into sprints and releases with the versatility of adding new work and dealing with business-as-usual tasks. That would be ideal for smaller teams managing project work while also running the firm, such as in a start-up environment.

Development Challenges Associated With Scrum And Kanban

Scrum is a tried-and-true technique that has yielded positive outcomes for various businesses, but there are a few drawbacks. To begin, you must have sufficient experience and expertise to utilize it. For Scrum to function, not just Scrum Master but also the team must have high-level talents. This approach necessitates that the team or organization implementing it be quick in all aspects.

In contrast to Scrum, Kanban is relatively straightforward to use, although there may be certain challenges when using the Kanban board appropriately. For example, if you use an updated Kanban board, there may be complications with the project development process. Avoid using a complicated board since it will have a negative impact on your project.

When To Deploy Scrumban

Scrumban can be applied at any point in time inside your company. Working with a flexible and simple-to-implement project management technique allows you to achieve just that. However, there are situations when it’s a good idea to start with Scrumban.

You’re making your way to or away from Scrum

Scrumban is an excellent framework to utilize when you want to introduce your team to the scrum methodology but don’t want to overwhelm them with a quick move to a rather complicated approach. Instead, Scrumban assists you in making the shift by gradually introducing features of Scrum to your team as a method to get them acclimated to working in this manner.

Projects in progress

Scrumban is an excellent tool for managing ongoing project maintenance chores. In addition, Scrumban may be used to plan out assignments that need to be completed later since it allows you to schedule work in the future. So, if you know you’ll need a database update once every month, you may use Scrumban to plan it.

You’d like additional options

Rigid frameworks aren’t for everyone. They might feel confining, and it’s easy to feel like you’ve been locked on a task for too long. Scrumban allows you to break free from this by providing your team more authority over the projects they take on and how you operate.


When deciding whether to use Scrum, Kanban, or Scrumban, keep in mind that there is no one-size-fits-all solution. For different projects and teams, other frameworks work well.

Scrumban may be the best option if you have a project that includes both product and support elements (for example, offering new software and a servicing package). It enables you to combine the benefits of both independent frameworks. The perfect project management software can help you make your project a success, whether you’re using Scrum, Kanban, Scrumban, or another methodology. ISHIR offers a variety of frameworks, allowing each team to choose the one that best suits their needs. So take advantage of a free consultation and Get in Touch.

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